Meeting Minutes

Kernside Monthly Meeting

Oct 13, 2025 12pm

Rose City Guitar

Kernside Business Association – Meeting Minutes

Date: October 13, 2025Location: Recorded Virtual MeetingMeeting Called By: Kernside CoordinatorsAttendance: Multiple participating businesses and community members

1. Marketing Materials & Fall Coloring Contest

• Printed “Maximum Leaflets” designed by June have been distributed to ~26 businesses. Additional posters and spooky stamps are available for locations that need them.

• Businesses encouraged to display posters prominently and keep leaflets on counters.

• Coloring contest underway; entries to be submitted near the end of the month (exact date previously published).

2. Trick-or-Treat Event (Oct 30–31)

• Event runs during each participating business’s open hours due to varying schedules.

• Clarification: No single unified block of time; activities occur while shops are open.

• Some businesses (e.g., martial arts studio) will not be open on the 30th–31st or on Black Friday.

• Participants encouraged to post their specific hours on social media so families know when to stop by.

Activities & Ideas

• Busking-style live music:

  • Potential musicians include contacts from Curbside Serenade. Outreach pending.

  • Musicians can be scheduled based on their availability, then placed in participating businesses.

• Kid-friendly “face cutout” photo props being created by a participating business.

• No-purchase-required candy handouts are acceptable; individually portioned items preferred for food safety (portion cups, individually wrapped treats, etc.).

• Martial arts studio will host three Halloween classes for anyone in costume; photos/video encouraged.

3. Prize Collection for Event Participation

• Participants who complete their punch card and post a selfie tagging Kernside (and ideally the business they’re visiting) will be entered into a prize drawing.

• Businesses to submit donated prizes to the organizer via the Instagram coordination group.

• Digital drawing will be held on Instagram. Physical prize collection will be centralized.

• Expectation: More prizes than entries, enabling multiple winners.

4. Holiday Lights Installation

• Permit submitted and resubmitted for approval to install lights on approximately 45 trees along 28th Ave; permit is valid for three years once granted.

• After approval, businesses will be contacted to confirm:

  • Willingness to have lights on nearby trees

  • Access to power

• Discussion about potential light suppliers, including:

  • Neighborhood businesses who may sell/install holiday lights

  • Individual contractors who specialize in seasonal lighting

  • Wholesale options

• No supplier selected yet.

5. Winter Holiday Programming – Carolers

• Plan to organize carolers to perform along the street, focusing on busy pedestrian/business times.

• Desired: Groups that come “performance ready” (no need for Kernside to provide arrangements or rehearsals).

• Possible outreach targets:

  • PSU choir programs

  • PCC (if applicable)

  • Local high school choirs

  • French American International School

• Businesses needed to “host” caroling groups with light refreshments.

• Avoid dates conflicting with Peacock Lane to maximize attendance.

6. Vacant Commercial Properties

Discussion on several empty storefronts:

• Former Starbucks location: Confirmed vacant. Potential venue for holiday installations.

• Idea: Host the popular “Santas” installation inside the vacant Starbucks space if owner approval is obtained.

• Other vacancies mentioned:

  • Former Working Code site

  • Tiny Hands location

• Status of 50 Licks: Construction delayed; reopening timeline unclear and likely months away.

7. Next Steps / Action Items

• Marketing / Posters: Continue distributing leaflets and encouraging business-side social posts.

• Event Hours: Businesses to announce their own Trick-or-Treat hours on Instagram.

• Music: Outreach to potential musicians (David / Curbside Serenade contacts).

• Prizes: Businesses to submit prize offerings via Instagram group.

• Holiday Lights: Await permit approval; begin scouting light suppliers.

• Carolers:

  • Organizer will email schools.

  • Members to share additional contacts.

• Vacant Starbucks Space: Outreach to property owner/manager to explore temporary holiday use.