August Meeting Minutes
Kernside Business Association
Meeting Minutes – August 11, 2025 12pm
Rose City Guitar
1. End-of-Summer Party (Sept 6, 3–9 PM)
Event Overview:
Features will include: live music, comedy, local vendors, bouncy house + water slide, potential poetry performers, and community booths.
2. Vendor Booths
Current vendors: 4 signed up; only 1 has paid.
Vendors include: temporary tattoos booth, Take Pride Barbershop, Rough & Friends (pet items), and an additional hairstylist.
Some vendors are not located within Burns, but the group approved their participation.
Booth fee: $50.
Booth setup:
Vendors will bring their own tables (previous marketing said “BYO table”).
Group considering taping off square spaces for consistency.
Need to determine how many vendors can fit based on bouncy house footprint and parking lot layout.
3. Outreach & Additional Vendors
Businesses contacted: Moonshot, Homans, Gorges, Potty & Cheese, Crack, Laurelhurst, Crema.
Gorges confirmed participation and will assist with water supply for the water slide.
Consider contacting Fifty Licks (ice cream truck).
Crema and Moonshot are top priorities for additional participants.
4. Space, Safety, & Logistics
Event primarily uses the parking lot.
Bike path traffic is a concern; group discussed heavy signage (e.g., “Walk your bike”, “Children playing”) and creating clear blockades.
Group may reference layout and vendor capacity from a prior Pride event map.
No alcohol will be served, avoiding high-cost permitting.
5. Permits, Power & Water
Permit date still needs updating; Jude will handle this today.
Power and water access expected to be fine per early communication with property owners, but needs final confirmation.
6. Entertainment
Music and comedian lineup still being finalized.
Need to reach out to Kickstand Comedy.
Independent musicians and comedians have shown interest.
Poetry groups possible, though concerns noted about child-friendliness.
Sound mixing board is needed; Kelly may run sound.
7. Fundraising
Vendor booth fees will help cover costs (bouncy house already paid).
Raffle Approved:
Will use the “multiple-jar” raffle system (participants place tickets only toward prizes they want).
Historically very successful (previous raffle raised over $1,000).
All businesses encouraged to donate raffle items.
Raffle announcement to be included in newsletter + Instagram.
8. Volunteers
Volunteers needed for setup (noon–3 PM), breakdown, and general event support.
Bouncy house crew will arrive at noon for setup.
A volunteer recruitment call will go out in the newsletter and by email.
Board members discussed their individual availability; most can attend for at least part of the event.
9. Additional Revenue Options
Selling bottled water suggested as a simple fundraiser.
Group will avoid competing with participating drink vendors (non-alcoholic water sales approved).
10. Community Engagement
Recommendation: Business Association and Neighborhood Association both host a booth.
Items for booth: QR codes, newsletter sign-up sheet, business cards/pamphlets for local businesses unable to attend in person.
Action Items
Task
Owner
Deadline
Update event permit date
Jude
Today
Confirm power & water with Gorges
Jude
ASAP
Determine exact booth capacity & layout
Jude + team
After meeting
Reach out to Kickstand Comedy
Jude
Soon
Contact Fifty Licks + re-engage Moonshot/Crema
Jude
This week
Create volunteer call for newsletter
[Volunteer Coordinator]
Before newsletter send
Draft raffle announcement (newsletter + IG)
Marketing
Before next newsletter
Prepare Association + Neighborhood booth materials
Team
Before Sept 6